A standing secretariat will be appointed to assist the chairman in the delivery of his duties, to plan and prepare the next Plenary Conference and to further the objectives of the Forum.
The secretariat will be chaired by the Member State responsible for the chairmanship for the forthcoming Plenary Conference. The Chair will circulate national Points of Contact (POC's) for the Member States with any minutes or relevant documentation.
The Secretariat meets at least three times per year. The Secretariat has a coordinator role with the implementation of the action plan.
The secretariat will contain officers from the previous, present and next chairs for continuity purposes.